Freight forwarders · customs brokers · trading houses
Invoices, BLs, POs, and carrier bills read, checked, and posted to your TMS with nobody retyping them. Overcharges caught before you pay. No new hires, no new systems, live in eight weeks.
USD 4,750 · two weeks
Carrier invoice · SIN-88214
CARRIER INVOICE
Exception · detention, 3 days
Illustration of the output. Figures are examples, not client data.
Works with the system you already run
No migration. No per-seat licences. Your documents stay in your environment.
Move the sliders to match your operation. This is arithmetic on your own figures, not a claim about what we will save you.
Set this to whatever you believe. At zero, the figure is labour only.
On these numbers, per year
USD 102,000
3,000 ops hours keying documents
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Three costs that never appear as a line item on your P&L. Automating bill of lading, commercial invoice and PO data entry removes the first two. Auditing carrier invoices against your rate agreement removes the third.
01
Ops staff read the invoice, the BL, and the PO, then key the same fields into your system by hand, shipment after shipment.
02
Quantities and values that don't agree across documents surface at customs or at the client, not before the file goes out.
03
Detention, surcharges, and duplicate lines go through because nobody has time to compare every bill against the rate agreement.
Only exceptions reach a person.
Documents arrive by email or shared folder. Nothing changes for your suppliers or carriers.
AI reads the fields from each document, whatever the format or layout the sender uses.
Invoice against BL against PO, and carrier bills against your rate agreement, line by line.
Anything that doesn't agree goes to your ops lead with the two figures side by side.
Clean files go into your TMS. Every decision is logged and reversible.
Two weeks. A few hours of one ops lead's time. Yours to keep whether or not you continue.
The guarantee
Targets are set during the audit, on your documents, before you pay for the build. If we don't believe we can hit them, we tell you, and you keep the audit report.
Freight documents carry your clients' commercial terms. Here is exactly how they're treated.
Your data is yours, during the pilot and after it. We own the platform we build on, which is what keeps the price fixed and the timeline short.
You work directly with the founder, not an account manager. Delivery is supported by a freight operator with years inside forwarding operations, who reviews the rate and document logic we build.
Pick the one that fits. Two of these are sometimes the right answer.
That's why template tools fail, and why we test on your actual files during the audit before we quote.
A carrier changed its invoice layout and nobody was watching. The retainer is the person watching.
The audit is where the fixed price and the guarantee come from; we won't quote on documents we haven't seen. If you already know your workflow, it goes fast, and the fee comes off the pilot anyway.
One ops lead, a few hours a week during the audit and the build. No IT team needed.
Nothing. They send documents the same way they do now.
And what it takes to fix it, in writing, with a price. Or a report telling you to keep your money.
Prefer email? Write to info@fluentminds.ai. Not ready? Send us 20 carrier invoices and we'll tell you what you overpaid. Free invoice leak check.